For any small business to succeed, it needs to have a winning team. A team that knows the job and delivers on the job efficiently. This is why smart team management is imperative for small business success.
As a business owner or HR manager, employee management can be overwhelming when you have to do it all alone, especially with limited resources and without the right tools. You need to handle recruitment, onboarding, and payroll perfectly, but it can be challenging.
This is where powerful HR software for small business comes in. Payrun is a software that helps HR managers and small businesses manage their teams efficiently. From the creation of simplified hiring and onboarding processes to tracking attendance, leave, performance, team collaboration, Payrun is a winning software for small and growing teams.
This post is a detailed guide to 8 must-have, game-changing essential HR software features list. You shouldn’t compromise on for team management in your business. You’ll find out how these features can take your HR functions from zero to outstanding in no time, and support the growth and success of your small business without having to break the bank or needing a large team.
Why HR Software Matters for Small Businesses
If you’re not yet convinced about the importance of HR software for your small business, then here’s what you should know:
A lot of the challenges your business currently faces will be a thing of the past if you had HR software.
Time management, for instance, continues to be a problem because you handle a lot of activities manually, which takes a lot of time and effort.
Budget is yet another challenge that impacts staff hiring and the running of your business. Talent retention reduces when staff members don’t feel fulfilled at their jobs, don’t have training opportunities, and aren’t properly remunerated.
The solution to these challenges is not far-fetched. When you invest in the right HR tool, you can automate several processes to boost efficiency and productivity, improve employee satisfaction, and handle more tasks.
Payrun is built with all the right features to meet these specific challenges, such as automation, hiring, resume screening, onboarding, employee management, daily activity tracking, performance management, and much more.
Let’s See the Top HR Software Feature List
1. Automated Leave & Attendance Management
It is time to ditch the spreadsheets used for leave and attendance management. It is not only outdated, but difficult to manage.
HR software helps you to track everything in one place, from employee attendance to late check-ins, leave applications and approvals, to holiday tracking. You can handle it all on one dashboard without missing anything.
Payrun has a real-time attendance dashboard that helps you to track staff attendance, off-days, absenteeism, and leave. This way, no work is left undone. It is easy to assign existing tasks to available staff while others are on leave.
2. Performance Tracking & Reviews
You need performance tracking to ensure that every member of your team is delivering on their responsibilities.
A good HR tool helps you to set goals and expectations, get feedback on employee performance, and measure growth.
With periodic performance reviews backed by data, you can discover the strengths and weaknesses of staff members and channel training and development measures to build on their strengths and improve their weaknesses.
When you use feedback to develop the right training and development programs, your employees become more capable, more productive, and are more likely to remain at your establishment.
3. Hiring Made Simple
Hiring processes are becoming more expensive by the day. Hiring calls, resume reviews, receiving applications, considering hundreds of applications, conducting interviews at different levels, and managing feedback all come at a cost, whether it is time or money.
Sadly, a lot of these processes end up being unsuccessful as the right applicants are never found, or somehow lost during the long hiring process.
But with hiring software, you can create job posts that perfectly describe the needed candidates and skills, share these job posts on the most relevant platforms, and then manage applicants in one place.
All hiring managers and the larger HR team can collaborate on a single platform and track the status of the hiring process and applicants in real time.
When hiring processes are simplified, hiring times are shorter, more cost-effective, and more successful.
4. AI-Powered Resume Screening
An average recruiter will spend nearly 24 hours screening resumes for a single hire. This is just one step in the hiring process. It is not efficient to spend so much time on resume screening. The goal of efficient hiring is to reduce manual screening time and ensure that hiring managers can spot the best talent faster and fairly. This is where AI-powered resume screening comes in.
Most companies, large or small, are leveraging AI resume screening tools to filter resumes in a few seconds, identify candidates best suited for a role based on the job description, and set them aside for the hiring manager to continue the process with. No need to spend hours. The list of the best-suited candidates can be available in minutes.
Payrun has a smart filtering and scoring system that small businesses can use to identify the most suited candidates, filter out their resumes, and score them based on suitability, making it very easy for hiring managers to move to the next step.
5. Smart Employee Onboarding
Smart employee onboarding entails the implementation of digital processes and systems to get employee information, identify strengths and learning gaps, and create personalized onboarding experiences for them.
A good HR tool has forms, checklists, and documents to support seamless digital onboarding, ensure proper integration and education in line with best practices.
With HR software, you reduce paperwork, create a successful onboarding program built on culture, communication, connection, and compliance, and deliver a stellar first impression to new recruits. Your new employees will do better and be more satisfied when they are properly onboarded and get the best support as they begin their professional journey with your firm.
6. Integrated Payroll Processing
Even the best accountants can make mistakes when they handle payroll manually. The calculations, tax deductions, leave allowances, and other payouts can sometimes be difficult to track. Payroll mistakes can be costly, causing your business serious financial losses. It can also negatively affect employee satisfaction and motivation. Your business can also run into legal issues if your payroll processes aren’t compliant with wage laws and tax regulations.
Thus, it is wise to embrace HR tools that deliver integrated payroll processing to avoid mistakes, support easy salary calculations, tax deductions, and payouts, and ensure the payments of salaries at the right time.
7. Centralized Employee Database
Your business needs a proper employee management platform that has all employee records in one secure and searchable database.
Employee database software like Payrun uses an intuitive employee directory to centralize employee information, including personal details, job roles, training records, etc.. in one platform.
Your HR team can search and access all employee details with a few clicks.
8. Task & Daily Activity Tracking
With HR software, a team manager can know what their team is working on at every point. This is important to improve transparency, accountability, and boost individual and team productivity.
Payrun’s daily tracking feature with smart insights helps to easily track what everyone is working on, their work progress, so you know when to assign new tasks and when an existing task will be wrapped up.
How to Choose the Right One?
Now that you know how these HR software features can improve your small business operations, you need to choose the right software for your organization.
Here’s what you need to consider:
- Ease of use: The right HR software is one that is simple, easy to use, and doesn’t require complex tech skills.
- Affordability: You need to choose an HR software that is affordable enough to match your budget.
- Scalability: Say no to stiff, inflexible HR software. As your business grows, you need a scalable software that grows with you.
- Support: Only choose HR software that offers reliable customer support software (EasyDesk) to ensure the speedy resolution of any issue you might face.
Payrun checks all the boxes because it has cheap plans, is easy to use, highly scalable, and offers customer support from the onboarding stage and as long as you’re subscribed to the platform.
Final Thoughts
As a small business owner or manager, investing in the right HR software is a strategic move that delivers a wide range of benefits, ranging from cost-saving to time management, improved employee management and performance, as well as increased productivity and business growth.
Don’t let outdated systems and processes continue to slow your business down. Upgrade and transform your HR processes now, and you’ll be glad you did.
